Using the Directory

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The Directory displays the names, contact information, and other relevant details for people records of a church group with the church status of Member or Regular Attendee.

Although the Directory contains information about individual people, the church group owns and manages the displayed information. Only Admins or Moderators of your group on Faithlife.com can change Directory information. Members can view all details made visible by admins.

Note: The Directory is not the same as the People Records managed in the Admin section (learn how Faithlife Profiles differ from People Records) or the Group Members list found in the Community Section (learn how your Directory differs from your Group Members list).

 

View the Directory

The Directory is available to anyone in your group, depending on your group privacy settings (learn more below).

  1. Log in to Faithlife.com.
  2. Select your group in the left-hand sidebar.
  3. Click Directory.

If you are an Admin or Moderator in your group, you can choose to View as Admin, View as Moderator, or to View as Member via the View as toggle above the Directory.

  • Admin/Moderator View: Shows all information for those with a church status of members or regular attenders whether or not you’ve chosen to hide that information from your public-facing Directory.
  • Members View: View only people (and their details) made visible by admins/moderators.

Did you know? You can also view your Directory on the free Faithlife Mobile App? Admins or Moderators of your church group can custom the app to show your Directory as a main option under the church tab. Learn more.

 

Search, Sort, and Filter the Directory

Both Admins and Members can search, sort, and filter all Directory information visible to their respective role within the Faithlife Church Group.

  1. Find Bar: Search visible Directory entries for any available information (e.g., first or last name, email address, area code, etc.).
  2. Sort: Click a column header (e.g., “Email”) to sort your current view by the column’s data.
  3. Filter: The two dropdown menus allow you to 1) filter the Directory by role within the Faithlife group and/or 2) by either name or family.
  4. View Columns: Click the view columns icon to choose which columns display (Admins see more column options than Members).

Note: If you’ve invited a new person to your group via the blue invite button above the Directory, “Visitor” will be prepended to their email address in the name field. Once they accept your invitation, an Admin can update their name field.

 

Add/Remove People to the Directory

The Directory displays the names, contact information, and other relevant details for displays people records of a church group with the church status of Member or Regular Attendee. You can add/remove people from your Directory individually or in bulk.

Note: People records are administrative records about people connected to your church. Your church creates, owns, and manages those records and they exist whether or not the person has a Faithlife profile or has joined your church group on Faithlife.com. Learn more about People records.

To add/remove a single person to your Directory:

  1. Click People in the Admin panel of your church group. (Note: you must be an admin or moderator of your church group)
  2. Click any person record to open it and make changes.
  3. At the top of each record, the person’s Church Status appears in the left dropdown menu. Click the dropdown to change the status. Each person with a church status of Member or Regular Attender will show in your Directory.

Note: Each person must also have Include in Directory checked under the Personal Details section of their person record. It is checked by default.

To bulk add multiple people to your Directory:

  1. Click People in the Admin panel of your church group. (Note: you must be an admin or moderator of your church group)
  2. Select multiple rows.
  3. Click the Actions button and choose Edit to edit multiple records at the same time.
  4. Change the Membership Status to either Regular Attender or Member and click Done.

Note: Each person must also have Include in Directory checked under the Personal Details section of their person record. It is checked by default.

To bulk remove multiple people to your Directory:

  1. Click People in the Admin panel of your church group. (Note: you must be an admin or moderator of your church group)
  2. Select multiple rows.
  3. Click the Actions button and choose Remove from Directory.

Hide People or Details from the Member-Facing Directory

Once you set someone’s church status as Member or Regular Attender, they will show in your Directory. You can still, however, hide people or details from the member-facing directory.

Hide people from the member-facing Directory:

While viewing the Directory, select a record(s), expand the Actions menu and choose Remove from Directory.

Note: The person will still show when viewing the Directory as an Admin or Moderator. To ensure the person is hidden from the member-facing Directory, switch the View as toggle above the Directory to Member.

You can also hide people from the individual’s person record. Click People in the left-hand Admin panel, open a record, expand the Personal Details section, and uncheck Include in Directory. This acts as a master-toggle for the person’s record. Changes save automatically.

Hide details from the member-facing Directory.

You can also adjusts specific pieces of information to show/hide in the Directory. When you add people to your Directory, their Faithlife uses your default Directory settings to decide what information to display. To adjust these defaults:

  1. Expand Settings in the Admin sidebar panel and click Features and Permissions.
  2. Scroll down to the Directory section and check/uncheck information to change your defaults. Learn more about group privacy settings.

While viewing any person record, you can hide or show details in the Directory by clicking the Directory icons. Choose between:

  • In Directory
  • Not in Directory

Note: Remember, if the main hide/show switch (shown in step 1 above) is unchecked no information for that person will show in the member-facing directory. Once the main hide/show switch is checked, however, all details toggled to in Directory will display in the member-facing directory.

 

Update Directory Information

Admins or Moderators of your group can update Directory information on two levels:

1. Update Basic Information from the Directory

You can adjust basic information from the Directory by selecting a record(s) and expanding the Actions button.

Depending on your selection, a variety of options will display. Where applicable, the number in parenthesis indicates how many selected records fit the Actions menu option. You may be redirected to the People tab after selecting an option.

  • Change to: If the person has connected with your group on Faithlife.com, you can change their role within your group by selecting a new role: Follower, Member, Moderator, or Admin. (Learn more about roles in your group).
  • Remove from group: If the person has connected with your group on Faithlife.com, you can remove them from your group. This will not remove them from your Directory.
  • Remove from Directory or Add to Directory: Removing someone from your Directory hides them from the member-facing side of your Directory. You will still see them when viewing your Directory as an Admin.
  • Delete records: Permanently remove the person from your directory, delete your admin person record, and (if applicable) remove them from your group. If you want only to hide them from your member-facing directory, use the Remove from Directory option shown above.
  • View Faithlife profile page: If the person has a free Faithlife account, you can view their profile page.
  • Send a message: Send a Faithlife message to someone with whom you share a common Faithlife group.
  • Print directory: Print a directory for the selected record(s).
  • Print address labels: Print address labels for the selected record(s).
  • Add to new family: Assign the selected record(s) to a family record.
  • Invite to Faithlife group: If the person is not a member of your Faithlife group, you can invite them. The best way to bulk-invite records to your group is to filter by Not in Group using the Show filter menu, select all records, and use this menu option.
  • Merge records: Select any two records to review and merge them.
  • Create communication: Open a pre-selected communication for the record(s) selected.
  • Create exportable: Open an exportable (i.e., address label, name page, certificate, etc.) for the selected record(s).

2. Update Specific Information from People Records

To update more specific details about a person’s record, select the name of any record to open the corresponding person record. Information available to show in the Directory includes a Directory icon. Clicking the icon will toggle between in Directory and not in Directory .

Update any field included in the Directory to update the Directory information. Changes are saved automatically.

Note: The master toggle for show/hide in the Directory is under the Personal Details section of each person’s record.

 

Control Who Can View Your Directory

You can decide what Faithlife group roles can view your Directory from your group’s settings.

To hide/show your entire Directory from groups of people:

  1. Expand Settings in the Admin sidebar panel and click Features and Permissions.
  2. Scroll down to the Directory section and drag the See members slider to set your Directory’s visibility. Learn more about group privacy settings.

Note: Only Admins or Moderators in your group on Faithlife.com can adjust group privacy levels.

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